1.Rental Eligibility

Rental costumes are available to studios, schools, companies, and individual dancers. The renter confirms they are at least 18 years of age or have the authorization of a parent, guardian, or studio representative to enter into this agreement.

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2.Reservations & Payment

A costume is considered reserved only after full payment has been received and the completed Rental Agreement has been submitted.

Rental fees are non-refundable once the reservation has been confirmed unless otherwise agreed in writing by Tidewater Dancewear.

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3. Costume Measurements

The renter acknowledges that they have reviewed the published costume measurements before placing their order.

Tidewater Dancewear cannot be held responsible for sizing issues resulting from inaccurate measurements provided by the renter or failure to compare the costume measurements before booking.

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4. Authorized Wearer

The costume rented under this agreement is intended solely for the dancer identified in this Rental Agreement.

The renter shall not loan, sub-rent, transfer, assign, or permit the costume to be worn by any other individual without the prior written consent of Tidewater Dancewear.

The use of a single rental costume by multiple dancers during the rental period is strictly prohibited and constitutes a breach of this agreement.

If unauthorized use is discovered, Tidewater Dancewear reserves the right to terminate future rental privileges and seek any additional remedies available under this agreement.

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5. Alterations

Only temporary adjustments necessary for fit are permitted.

Permanent alterations, cutting, dyeing, painting, removal of embellishments, or structural modifications are strictly prohibited without written authorization from Tidewater Dancewear.

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6. Care of the Costume

Costumes must be handled with professional care at all times.

Costumes must not be washed, dry cleaned, steamed excessively, or repaired without prior approval.

Costumes should be stored safely and protected from food, makeup, excessive moisture, pets, smoke, and unnecessary wear.

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7. Exceptional Damage , Loss, Theft, Retention or Failure to Return our property

Normal performance wear is expected and is included in the rental. The renter is responsible for the costume, including all accessories and components, from the time it is received until it is returned to Tidewater Dancewear.

If a costume is returned with damage beyond normal wear, and it is deemed an exceptional loss tothe costumes future use for another user, Tidewater Dancewear will charge the cost of restoration, reconstruction and replacement of the costume or its components.

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If a costume is lost, stolen, retained, not returned, destroyed or damaged beyond practical repair, the renter will be responsible for the assigned replacement value disclosed in the costume’s product listing and also provided by email the Replacement Valuation Disclosure Document sent to the customer before shipment is confirmed. This value reflects the estimated current cost of recreating or replacing a comparable professional costume, including materials, skilled construction labour, embellishment, sourcing and related replacement expenses.

The replacement value is not a purchase price or buyout option. All costumes remain the exclusive property of Tidewater Dancewear, and payment of an invoice does not transfer ownership.

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The renter may also be responsible for reasonable, documented expenses directly resulting from damages, the loss, or failure to return the costume, including recovery expenses and the loss of a confirmed subsequent rental. Any amount recovered through the shipping carrier or applicable insurance will be credited to the renter’s outstanding balance. Tidewater Dancewear will not collect twice for the same loss.

The renter must notify Tidewater Dancewear immediately upon discovering any loss, theft, significant damage or shipping problem and must cooperate with any carrier, insurance or recovery claim.

 

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8. Shipping & Returns

The renter is responsible for returning the costume by the agreed return date.

Return shipping must use an approved carrier with tracking.

Late returns may affect future productions and may result in additional rental fees.

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9. Ownership

All costumes remain the exclusive property of Tidewater Dancewear at all times.

Rental does not transfer ownership or reproduction rights.

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10. Photography & Marketing

The renter may photograph the costume for normal performance and promotional purposes.

Tidewater Dancewear retains all design rights and may continue to use photographs of the costume for portfolio, website, rental catalogue, and marketing purposes.

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11. Limitation of Liability

Tidewater Dancewear shall not be liable for injuries, performance cancellations, production changes, or financial losses arising from the use of a rented costume beyond the amount paid for the rental.

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12. Acceptance

By completing and submitting the Rental Agreement below, the renter confirms that:

• They have read and understood these Rental Terms & Conditions.

• They accept responsibility for the costume while it is in their care.

• They agree to comply with all policies outlined above.

• The information provided in the Rental Agreement is accurate and complete.

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